How do I get access to a Team (MS Teams)? How do I administer a Team as an Owner?
📢Note: The adding and removing of members should be managed by the Owners of MS Teams and SharePoint sites themselves by following the instructions in this solution.
It is strongly recommended that every Team or SharePoint site has at least two to three owners to ensure continuity.
IT provides administrative support only as a backup when no owner currently exists.
As a team owner, you can add new members and guests, change members into owners, manage channels and settings, and archive a team that's no longer in use.
You can access more options, by hovering over the team name with your mouse and selecting the 3 dots
Add members
In the teams list, go to the team name and select 
> Add members
Type in the name or email address of someone you want to add.
Note: If the person is outside of your organisation, type in their email address. Select the pencil icon to add a display name everyone will recognize. The guest will receive an email inviting them to join the team.
Select Add.
Remove members
In the teams list, go to the team name and select 
> Manage team.
Under Members, select the X to the far right of the name of the person you'd like to remove.
Add team owners
In the teams list, go to the team name and select 
> Manage team. .
In the Members tab, under Role, select the down arrow and change Member to Owner.
Archive or delete a team
If a team is no longer active but you may need to retain access to its content, you can archive it. If it’s no longer needed at all, and you're certain the data is no longer required, you may delete it.
Archive a team
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In the teams list, go to the team name and select More options > Manage team
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At the bottom of the list, select Archive team
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You’ll have the option to make the SharePoint site read-only for team members
Archived teams are read-only but can be reactivated at any time.
Delete a team
⚠️ Warning: Deleting a team permanently removes all associated data including conversations, files, and the SharePoint site. Make sure this step is necessary.
- Hover over the Team you want to delete
- Select More options > Delete the team
- Confirm by selecting Delete again
Only team owners can archive or delete a team.
Deleted Teams and their associated SharePoint sites are retained in the Microsoft 365 Recycle Bin for a limited time (up to 30 days). IT may be able to recover them during this period upon request, but it is not a certainty.
🍀Luckily we completed the migration of all Shared Folders in the Trust to use MS Teams / SharePoint pre-pandemic, allowing all staff to access data remotely.